Annual MCCI Board Meeting

Thursday, May 18, 2017, 6:00 pm until 7:00 pm
34 Second Street
A meeting of the MCCI Board

Deirdre was there too

Meeting of MCCI Board

Members: (Quorum)

  • Present: Dana Faldasz, Clerk, at 6:15 PM
  • Present: Mik Muller, at 6:15 PM
  • Present: Mike Langknecht, President, at 6:15 PM
  • Present: Veronica Phaneuf, Treasurer, at 6:15 PM

Also Present:

  • Jason Burbank from CAC

See original Agenda Approved Meeting Minutes

Meeting opened: 6:15 PM

Meeting closed: 7:22 PM

  1. Meeting Preliminaries

  2. Meeting Items

    • 1: Treasurer's Report

      General Discussion...
      - Taxes have been sent out - have they been uploaded? Already in .pdf format, Mik will upload.
      - General idea is that we're doing well financially - 2nd quarter hasn't been received yet, will see if/how that changes things
      - Capital check that arrived in August was finally deposited in April.
      - Capital balance total $50,395

      1. P_and_L_Budget_vs_Actual_3-31-17.pdf
      2. Balance_3-31-17.pdf
    • 2: Staff Report

      General Discussion...
      - Have been covering a lot of government activity lately
      - A lot of people (more than usual) independently filming
      - Upcoming: a revamp of the Local Yokel program

      1. Town_of_Montague_Town_Hall_-_Meeting_Room_Camera_Quote_-_Phase_1_Rev_2_05-12-17.pdf
      2. MCTV_Staff_Report_5-18-2017.pdf
    • 3: GMRSD Meeting Room Issues

      General Discussion...
      Need independent room at the school, a dedicated room to up the production value. Video classroom not available. Dean looking at different rooms. We will fill with our extra equipment. They will produce. Two keys, we get one. details to be worked out regarding other access. MCTV must be in control of equipment in order to keep things organized and avoid failures for avoidable reasons.

      VP: Will definitely want to consider asset tagging MCTV gear so that gear is clearly marked as MCTV property.

      ML: Make sure all communication goes through Dean to principal Leonard and superintendent Sullivan.

    • 4: Equipment information - Dean got new quotes for Selectboard room

      General Discussion...
      - Two quoted from DNR for gear, each with different audio components. Ceiling tile "boundary mic" like device. Dean has liked working with DNR support so far
      - Shure MXA910 seems like a good piece of equipment for our needs - can control audio zones with computer to insure good audio on speakers and muted audio on those not currently speaking.

      MOTION, moved by Veronica Phaneuf, seconded by Mik Muller: Purchase option 2 dated 5/12/17 with the ceiling tile microphone.

      Pass: Aye: Dana Faldasz, Mike Langknecht, Mik Muller, Veronica Phaneuf.

      ML we're in a good space financially. This guy will give us good support.
      DG he has multiple suppliers and can get great prices

    • 5: Board Development

      General Discussion...
      Website redesign completed 5/17/17.
      Mik wrote letter seeking new members.

      MOTION, moved by Mik Muller, seconded by Veronica Phaneuf: Advertise in Reporter and Recorder with a budget of $500.

      Pass: Aye: Dana Faldasz, Mike Langknecht, Mik Muller, Veronica Phaneuf.

      ML multi issue run
      VP short version of letter with link to site
      DG consider advertising for new board members during broadcast - 5 seconds or so? Will discuss more details at next meeting
      VP friendly amendment with budget amount
      ML track clicks to see how many loads or insert solicitation video

      1. 2017-03-25_MCTV_Looking_for_New_Board_Members.docx - Letter intended to get disseminated widely to gain more board members.
    • 6: Taking and Gathering Minutes, both past and present - Looking for someone to help the board keep track of date-based responsibilities like filings and other deadlines. Taking minutes and posting them. Managing certain aspects of the website. Office administrative support.

      MOTION, moved by Mik Muller, seconded by Dana Faldasz: Hire Deirdre for the position.

      Pass: Aye: Dana Faldasz, Mike Langknecht, Mik Muller, Veronica Phaneuf.

      ML Mik will meet Deirdre within two weeks to train

    • 7: Future Projects - No discussion.

      1. MCCI_5-18-17_Draft.docx - Dana's draft minutes
  3. Meeting Wrap-up

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Thursday, Aug 17, 2017