MCCI Board Meeting Minutes 2002-10
Minutes - MCCI Board Meeting
October, 2002

Present: Mike L; Kat; Harry B.; Arthur; Jeff S.; David D.; Mik; Jeremy L; Sam G; Rachel L

Absent: Jeremy Stafford, Mary Drew, Eric Sadowski, Mike Saari (Mark Gregory is on leave)

7pm - Call to Order

Minutes: Mik read the minutes of the Sept meeting - and minutes were accepted.

Treasurer's Report:

MCCI continues to work towards resolving outstanding bank matters and insurance matters as relate to the organization in years past. Outstanding issues: Electrical outlet/gas (electrician). Kat has been trying to secure an electrician but has gotten either no call back or no immediate service. Jeff S states that he knows someone who could do the job. Account balances reviewed.

Newspaper Update:

Fundamentally, all parties were in agreement on the logistics of the paper and the need to get the contract signed and finalized. MR would like to go to print for Oct 10. Arthur, David and Harry are cleared for keys and access to the building.

Discussion on building access, security and riders on insurance.

Equip Policy Update:

Current policy is in revision. Suggestions to create a file for individuals who have been trained in equipment use; tracking equipment use; Bulletin board listing names of those trained or qualified in a variety of areas. Questions surfaced as to how to encourage timely return of equipment and potential consequence of late returns. Some equipment is still outstanding and board members are looking into this.

Proposal - Teen Ctr Project

Letter from the Hot Spot Teen Center was presented with a proposal for youth group video production project. Small group projects would be created and aired on the local cable station. Duration is Oct 15-Dec. Most of the youth are Montague citizens. Youth would be supervised on equipment use and Jeremy would be overseeing the project and he is trained in using the equipment. Motion made to accept the project and accepted unanimously.

Other Business: Mik/Kat

Mik suggested that in the absence of Mary Drew, a new temporary clerk should be appointed. Rachel Lively was nominated and accepted the temporary appointment. Discussion of email distribution of communications and point made that not all board members have email - or check email - and that there should be a backup means of notifications.

Discussion to hire someone to be in the building from 4-7, Monday -Friday to allow for access, return equipment, gather mail, check messages, etc. Mik will draft a job description and email it.

Meeting was adjourned at 8:45.

Next meeting: Nov. 21, 2002 7pm